Indian payroll is not a spreadsheet with extra steps. Professional Tax alone varies by state and slab, PF and ESI have their own wage ceilings and return formats, and a single misfiled challan creates a compliance problem that outlives the developer who caused it. Custom HRMS work is mostly the discipline of getting statutory rules exactly right.
Off-the-shelf HRMS products fail in two directions. Global ones don't understand PF, ESI, PT or gratuity and force expensive workarounds. Cheap Indian ones handle statutory basics but collapse when a company has multi-state employees, contract labour alongside payroll staff, shift differentials, or an approval hierarchy that isn't a straight line. Custom development is worth it precisely when your organisation is one of those shapes.
Judge any vendor on these, us included. A proposal that skips them is quoting for a different, easier project.
PF, ESI, Professional Tax by state slab, TDS with regime selection, LWF and gratuity — computed and reportable in the formats the portals actually accept.
Part A and B generation, quarterly TDS returns, ECR files for EPFO and ESIC — the outputs that decide whether payroll is genuinely finished.
One employer, several states, different PT slabs and holiday calendars, without maintaining parallel systems.
Biometric, geofenced mobile punch, shift rosters, overtime rules and regularisation — including field staff who never see an office.
Notice period, leave encashment, gratuity eligibility and recoveries, computed rather than negotiated in a spreadsheet.
Who changed which salary, when, and with whose approval. Payroll without an audit trail is a liability.
Configurable salary structures, earnings and deductions, arrears, reimbursements and bonus cycles.
Geofenced and biometric capture, shift management, leave policies with accrual and carry-forward rules.
Payslips, tax declarations, proof upload, leave requests and reimbursement claims on web and mobile.
Multi-level, role-aware approval chains that reflect how your organisation actually signs off.
Headcount, cost-to-company, attrition, department-wise payroll cost and statutory registers.
Document collection, verification checklists, asset assignment and structured offboarding.
Accounting, biometric devices and bank salary-upload formats, so payroll ends in a payment rather than a CSV.
The tools this industry already runs on.
Chosen per project, not per fashion.
The hard part is never the UI — it is the edge cases. Mid-month joiners, retrospective salary revisions, an employee crossing the ESI wage ceiling mid-year, loss-of-pay interacting with PF. Budget real time for a parallel run: process one or two months on both the old and new systems and reconcile to the rupee before switching.
Buy, unless you have a specific reason not to. Products are cheaper and already carry statutory updates. Custom development earns its cost when you have multi-state or multi-entity payroll, contract labour running alongside payroll staff, unusual shift and overtime rules, or a need to integrate deeply with systems a product will not open up to. We will tell you honestly which side you are on.
Yes — including Professional Tax varying by state slab, PF and ESI wage ceilings, TDS under both tax regimes, and generation of ECR files and quarterly returns. Statutory correctness is the core of the work, not a feature bullet.
Yes. Multi-state payroll is one of the main reasons companies outgrow an off-the-shelf product — different PT slabs, holiday calendars and sometimes different registrations under one employer. The system is built for it rather than patched for it.
Yes, with geofenced mobile check-in, GPS-stamped punches and route history where required. This is common for sales teams, service engineers and multi-site operations, and it is usually the trigger for replacing a biometric-only system.
A focused attendance-and-payroll system is typically three to five months to production, including a parallel run. Anyone promising a full statutory-compliant HRMS in six weeks has not accounted for the reconciliation work, which is where the real time goes.
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