Solution · Public sector
HRMS & Payroll Software for Government Organizations
Pay-commission pay structures, DA revisions, arrears, service books and approvals — rules that off-the-shelf private-sector HRMS tools don't handle.
payroll / pay-matrix
- Pay level · cellConfigurable
- DA revision + arrearsAuto-computed
- HRA by city class✓
- GPF / NPS✓
- Service book & audit log✓
Payroll in a government department, board, corporation or aided institution follows a different rulebook from a private company. Pay is fixed on a pay-matrix level and cell, Dearness Allowance is revised periodically and creates arrears, HRA depends on the city classification of the posting, increments fall on fixed dates, and employees may be on GPF or NPS depending on their joining date. Most commercial HRMS products are built around CTC and cannot model this cleanly.
GK Digital builds and customises HRMS and payroll systems for public-sector and government-linked organizations. The rules are configured as data — pay levels, allowance rates, deduction heads, approval chains — so that when a revision is announced, your administrators update a table rather than waiting for a software release.
The problem this solves
!
Arrears calculated by hand
Every DA or pay revision means weeks of spreadsheet work and recalculation errors.
!
Paper service books
Postings, promotions, leave and increments live in files that are hard to search and easy to lose.
!
Private-sector tools don't fit
CTC-based HRMS products can't represent pay levels, cells, allowance rules and multi-level sanctions.
What GK Digital delivers
01
Pay-matrix engine
Employees placed on level and cell; increments and promotions move them through the matrix automatically.
02
Allowances & revisions
DA, HRA, transport and other allowances as configurable rates, with arrears computed from the effective date.
03
Deductions & contributions
GPF or NPS, professional tax, income tax, recoveries and society deductions, with schedules for each head.
04
Digital service book
Joining, postings, transfers, promotions, leave and disciplinary entries with document attachments.
05
Approval workflows
Multi-level sanction for leave, loans, advances and bills, with a complete audit trail.
06
Reports for audit
Pay bills, acquittance rolls, deduction schedules and Form 16 in the formats your accounts office needs.
How it works
- Step 1
Rule study
We document your pay structure, allowance rules, deduction heads and approval chain.
- Step 2
Configure & build
Rules modelled as data; screens and reports built for your formats.
- Step 3
Parallel run
New system run alongside the existing process until totals match.
- Step 4
Train & support
Administrator and user training, then ongoing support under an agreed SLA.
Who it's for
- State and central government departments
- Municipal corporations and councils
- PSUs, boards and statutory corporations
- Aided schools, colleges and universities
- Co-operative societies and banks following pay-commission scales
Pricing
Government HRMS projects are quoted after a rule study, because effort depends on the number of pay structures, deduction heads, report formats and integrations. Hosting can be on-premise or in an approved cloud.
Frequently asked questions
Can the software handle pay-commission pay levels and cells?+
Yes. Pay levels and cells are stored as configurable data, so increments, promotions and future revisions are applied by updating the matrix rather than changing code.
How are DA revisions and arrears handled?+
An administrator enters the new rate and effective date. The system recomputes affected months and produces an arrears statement for approval before payment.
Does it support both GPF and NPS employees?+
Yes. Each employee is assigned the applicable scheme, and contributions, schedules and statements are generated accordingly.
Can it be hosted on our own servers?+
Yes. We can deploy on-premise, in a government cloud, or on a cloud provider your organization approves.
Is this the same as your HRMS software for companies?+
It shares the core modules — employees, attendance, leave, payroll — but the pay and approval rules are built for public-sector requirements. For private companies see our HRMS software page.
Talk to us
Talk to us about government hrms & payroll — reply within 24 hours.
- Free consultation, no obligation
- Clear scope, timeline and fixed pricing
- Direct line to the team building your project
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